Internal
Backup Procedure
History Log
Version
Date
Author
1.1
1
st
November 2018
Information Dynamics
1.2
29
th
December 2019
Saravanan & Sureshkutty
1.3
24
th
December 2020
Saravanan & Sureshkutty
1.4
24
th
December 2021
Saravanan & Sureshkutty
1.5
24
th
December 2022
Saravanan & Sureshkutty
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1.1. Backup Procedure
Document ID : Backup Procedure v 2.0
Created on : 29-Dec-2021
Prepared By : Backup Team
Approved By : Soundarrajan
2. Scope
This procedure applies to the personnel involved in the activities of backup, storage, restoration
as per Communication & Operational Management Policy.
3. Inputs
• Backup Tapes.
• List of folders to be backed up
• Communications and operations management policy
• Scheduled backup
• Request of restoration.
• Request for backup from projects
4. Definitions / Acronyms
• Tape drive : IBM ULTRIUM HH4 - LTO-4
• NAS – QNAP 10 TB
5. Backup Tasks
This document includes information about backup jobs & their restoration.
5.1. Backup Exec Server Information
Server Name: IDITFS03
IP Address: 172.17.135.5
Backup Exec Version: 16.0 running on windows server 2012 platform.
• This server is a dedicated media server for Chennai corporate office & holding Backup Exec
Service.
• Administrator privileges are required to launch Backup Exec consol.
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4.2 Backup Job information & service credential:
• Backup shall be taken for below servers :
Sr
No.
Server Name
Job Name
1
IDITFS01
Application & File server
Full
2
IDISERVER2
File Server + ADC
Full
3
172.17.56.16
SQL Server
Full
4
172.17.56.23
Database Server
Full
5
172.17.56.32
Database server
Full
6
172.17.56.17
Database server
Full
7
172.17.56.30
Local Mail Server
Full
8
172.17.56.9
File server 2
Full
9
172.17.56.27
Database server
Full
10
172.17.56.5
Domain server
Full
• All above jobs have been set up to user domain\administrator account as a system logon
account to run the backup
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5.2. Backup schedule:
Backup Schedule in Tape
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Backup Schedule in NAS
Backup run for
Backup
Type
Full backup run on
Diff backup run
on
File server + ADC
Full
Daily 8:15 PM
Except Sat 8.15
PM
Active Directory + C $
Full + Diff
Daily 8:00 PM
N/A
App + File server
Full + Diff
Fri 11:15 pm
Except Sat & Wed
11:00pm
SQL database
Full + Diff
Daily 8.10 AM
N/A
Database servers
Full
Daily 6 AM
N/A
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5.3. Backup Storage Location:
• Backup Exec will use both NAS and tape drive backup save backup.
• We use tape drive of LTO-4 and NAS 10 TB capacity to store all backups. This tape drive
storage has been connected to Backup Exec media server using SAS card
• NAS as local LAN (IP : 172.17.56.40)
5.4. Restoration:
• To restore any server open the backup exec consol & click on restore wizard.
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• Drop down the server name & click on data on data you want to restore.
• Select the restore credentials & destination of restoration where we want and click on next.
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• Review the restore job name, destination and click finish. This restoration process will
start.
6. Offsite Backup
Monthly offsite backups shall be taken for all critical servers including application software
files, configuration registry information of all servers, logs files from critical servers and
software / utilities scripts, manuals developed in-house.
7. Review and Audits
• Back up is tested once in every month. Any issues relating to backup is discussed in
Management Review Meeting.
8. Outputs
• Periodic Backup media
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• Backup Reports / Backup log Sheet
9. Summary
Tasks
Responsibility
Verification/ Validation
Mechanism
Approval authority
Back up System
Administrator/Network Engineer
Monthly Review Meetings
IT Head
Restoration System
Administrator/Network Engineer
Monthly Review Meetings
IT Head
Safe deposit of backup media
Administration Department
Monthly Review Meetings
IT Head
Review of restore
IT Head
Monthly Review Meetings
IT Head