User Registration & De-registration Procedure

User Registration De- Procedure

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1. Scope

This procedure covers all personnel involved in the user registration and deregistration activities as Access control & environmental policy.

2. Acronyms & Definitions

• AM : Manager

• PM : Project Manager

• HR : Human Resources

• QAG : Quality Assurance Group

3. Inputs

• Access policy

• Physical and Environmental policy

4. Entry Criteria

• Request for granting an access.

• User de-registration request.

5. Tasks

for User Registration and De-registration includes the following:

I. User Registration

• A user registration process includes the creation of an access card for the user, on the basis of new employee code created by Hr Team.

• Issuing of access cards depends upon the availability of access cards. Temporary cards be issued till the permanent access card is issued to the employee.

• However a for access cards is maintained by the Administration Department.

• User creation on Information Dynamics ’s network domain is done only when a Helpdesk Ticket has raised by HR to IT team for the same. HR sends alert to the IT team on candidates has joined. On the basis of this alert/helpdesk, the IT team creates the user credentials and the workstation/access is granted to the employee only after confirmation from the HR after on his/her joining by Admin team.

• Need based physical and logical access is given to customers/third parties by System Administrator after approval from respective HOD/HR/Operation Manager.

1) Network

a) System Administrator provides an access to the LAN on the request of HR (Helpdesk Ticket) and file server account of the assigned project with appropriate rights on the basis of initiated by reporting manager or HOD.

User Registration and De-registration Procedure

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2) Privileges

a) Privileges required by an employee to carryout business operations are granted on an authorization of Reporting Manager/HOD/Operation Manager. These privileges include:

• Employee Portal Access

• SharePoint – IT Help desk

• Access to external mail sites

• Admin Access on Local Machine

b) The requirement of any additional privileges which comes in future requires an authorization of HOD /ISM.

II. User De-registration

1) User account on LAN and any privilege of any employee leaving Information is by System Administrator on the request HR/Management.

2) The physical access of employee leaving Information Dynamics is blocked on the request of HR. Access cards are collected immediately and Bio Metric Access Disabled by Admin Dept.

3) In case of termination the user account on LAN and any privilege is disabled or blocked immediately on request of the Reporting Manager/ HR.

III. Review Rights

1) All access of users are reviewed & re-allocated at the time of change in employment within Information Dynamics.

6. Review and Audits

• Review and Audit logs of maintenance would be carried out as per procedure.

7. Measurements

• None

8. Outputs

• Report

• Privilege access log report